Secretary Job in Washington DC Metro Area - 94405240 - ZAIS5CEXL3HKW

Job Title:
Secretary

Department:
Department Of Housing And Urban Development

Agency:
Federal Housing Commissioner, Assistant Secretary for HousingSub

Agency:
Federal Housing Commissioner, Assistant Secretary for Housing

Job Announcement Number:
11-0104-HUD-HSNG-DE-YW

SALARY RANGE:
$51,630.00 - $67,114.00 /year

OPEN PERIOD:
Monday, November 29, 2010 to Tuesday, November 29, 2011
SERIES & GRADE:GS-0318-09/09

POSITION INFORMATION:
Full Time Permanent - No time limit

PROMOTION POTENTIAL:
09

DUTY LOCATIONS:
2 vacancies - Washington, DC

WHO MAY BE CONSIDERED:
US citizens

JOB SUMMARY:

Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Housing and Urban Development applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on http://www.avuecentral.com/vacancy.html?ref=FSEFU.


KEY REQUIREMENTS:

• See Other Information.

Additional Duty Location Info:
2 vacancies - Washington, DC


DUTIES:

The incumbent will serve as an office manager providing administrative and clerical support to a manager and is the recognized authority on organizational administrative policies and procedures. Responsible for receiving Processes incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other formsand reviewing incoming mail and correspondence, handles a variety of administrative and confidential files and schedules conferences and meetings.

In addition, as a Secretary you will perform a variety of secretarial and administrative clerical services for an assigned function. Coordinates the administrative and clerical work for the organization. Maintains a calendar for the supervisor, scheduling appointments, meetings, and conferences. Procures office supplies and services. Interacts with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receives phone calls and visitors and refers them to an appropriate individual. Serves as the office liaison for groups associated with the organization.



QUALIFICATIONS REQUIRED:

KNOWLEDGE, SKILLS, ABILITIES (KSA)/COMPETENCIES:

Skill in advising and instructing secretaries in subordinate organizations concerning such matters as directives, reports, correspondence, and telephone procedures.

Knowledge of administrative concepts and practices in order to recommend changes in administrative policies, devise and install procedures and office practices affecting subordinate organizations, and foresee administrative problems and requirements.

Knowledge of organization's substantive programs, supervisor's views, and administrative functions, sufficient to answer routine inquiries on administrative functions and route to proper units.

MINIMUM QUALIFICATION REQUIREMENTS:

Qualifying experience for the GS-9 level includes one (1) year of specialized experience equivalent to the GS-8 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-9 level may be met by completion of two (2) years of graduate level education (36 semester/54 quarter hours) or a master's degree with courses such as managerial economics, financial accounting, marketing, business administration, operations management, public administration, management information systems, quantitative analysis, and statistical methods.

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

See Other Information for further requirements.
HOW YOU WILL BE EVALUATED:
You will be rated based on your qualifications for this position as evidenced by the education, experience and training you report relative to this position which shows that you possess the knowledges, skills and abilities required. Paid or unpaid experience will be considered.


BENEFITS:See Other Information.
OTHER INFORMATION:

Join the Department of Housing & Urban Development (HUD) team if you are looking for a challenging career and want to help individuals achieve the American Dream! HUD is an integral partner in revitalizing and improving communities across America. Our mission focuses on expanding homeownership, increasing access to affordable housing, strengthening communities, fighting housing discrimination, and tackling homelessness issues.

Great Benefits Package including paid vacation, sick days, holidays, health and life insurance and an excellent retirement package!

This position will serve as an office manager providing administrative and clerical support to a manager and is the recognized authority on organizational administrative policies and procedures.

FLSA Determination: This position is Nonexempt from the Fair Labor Standards Act, as amended.

More than one position may be filled from this vacancy announcement.

A background investigation is required for all Federal employees.

HUD employees are prohibited from owning Fannie Mae and Freddie Mac securities and from owning or acquiring property subsidized by Section 8 tenancies. HUD employees are also prohibited from the active participation in a business dealing with or related to real estate. This includes the sale and management of real estate. These interests are prohibited under the HUD Supplemental Standards of Conduct regulation at 5 CFR 7501. Certain HUD employees are required to file a financial disclosure report.

As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

Applicants must be U.S. citizens or nationals.

Bargaining Unit Status: Eligible

Basis of Rating: Agencies have a number of flexibilities in selecting candidates. The same pool of candidates may be referred to a variety of vacancies when a position is open continuously (no closing date) or when a specific position is announced. In order to maximize the number of ways in which an individual can be considered, your application may be rated under any of the three following methods:


1. Category Rating Procedures - this method has been recommended to agencies for use as part of the President's Memorandum on Hiring Process Improvement. In Category Rating, an agency will have no fewer than two rating categories - usually three. They may be named differently but are generally representative of the Most Highly Qualified, Well Qualified and Minimally Qualified. You will be placed in one of the categories based on your answers to the experience and ranking questions and other factors such as:


-Breadth and scope of competencies/KSAs


-Increased levels of difficulty or complexity of competencies/KSAs


-Successful performance on the job


-Level of the job


With the exception of positions which are professional and scientific at the GS-09 (or equivalent) and above, qualified preference eligibles with a compensable service-connected disability of 30-percent or more (CPS) and those with a compensable service-connected disability of at least 10-percent but less than 30-percent (CP) move from the category in which they would otherwise be placed to the top of the highest quality category.


For professional and scientific positions GS-09 (or equivalent) and above will be placed at the top of the category in which their rating otherwise places them.


2. Numerical Rating Procedures - this method is commonly known as the "Rule of Three." Candidates are ranked, based on their score on a structured questionnaire or combination of test scores, questionnaire, and other appropriate assessment methods. For positions which are not professional and scientific, GS-09 (or equivalent) and above, preference eligibles float to the top of the list, in order of preference - that is, compensably disabled preference eligibles first, followed by eligibles who are entitled to ten-point preference, and, subsequently, preference eligibles who have been awarded five additional points to their assessment scores.


3. Direct Hire Authority - a few positions are covered by either an agency or government-wide direct hire authority. This means your application may not be scored at all - but all qualified candidates will be available for the selecting official to consider. Veteran Preference does not apply to these positions. There is no order in referrals to selecting officials. Candidates may be referred in alphabetical order, randomly, or by any other method which ensures that each candidate has an equal chance to be considered for selection.

All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, handicapping condition, membership in an employee organization, or any other non-merit factors.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

HOW TO APPLY:Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Housing and Urban Development applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on http://www.avuecentral.com/vacancy.html?ref=FSEFU.

If you are unable to apply online, you may contact the employing office for alternate application procedures. Please call Sam Miller at 253-573-1877 ext. 436 or email at smiller@avuetech.com.
REQUIRED DOCUMENTS:See Other Information.
AGENCY CONTACT INFO:

Sam Miller
Phone: 253-573-1877 ext. 436
Fax: 2535731876
Email: smiller@avuetech.com Agency Information:
U. S. Department of Housing and Urban Development
1145 Broadway Ave
Suite 800
Tacoma, Washington 98402
US
Fax: 2535731876

WHAT TO EXPECT NEXT:You will be rated based on your qualifications for this position as evidenced by the education, experience and training you report relative to this position which shows that you possess the knowledges, skills and abilities required. Paid or unpaid experience will be considered.