Executive Assistant Job in Lexington Park-Patuxent River NAS - 89889101 - ZAKSINC7NPLYS

Job Title:
Executive Assistant


Agency:
Office of the Director of National Intelligence

Job Announcement Number:
17167

SALARY RANGE:
$89,033.00 - $115,742.00 /year

OPEN PERIOD:
Friday, August 06, 2010 to Friday, August 05, 2011
SERIES & GRADE:GS-0301-13

POSITION INFORMATION:
Full-Time  Permanent

DUTY LOCATIONS:
1 vacancy - College Park, MD

WHO MAY BE CONSIDERED:
Applications will be accepted from United States citizens and nationals.

JOB SUMMARY:

***This announcement will be open until the position is filled.  Cut off points are scheduled in two increments.  After each cutoff point, applications received during the previous two weeks will be reviewed for selection.***

The Deputy Director of National Intelligence for Acquisition and Technology (DDNI/AT) ensures U.S. intelligence superiority by enabling the identification, development and timely fielding of breakthrough capabilities, innovatively applying advanced technologies and acquisition excellence.  DDNI/AT is the Intelligence Community (IC) catalyst for technical innovation, responsive stewardship, and acquisition excellence addressing the key intelligence challenges by leading advanced research and development focusing on disruptive technology leaps, integrating the IC Science and Technology (S&T) enterprise, developing and evaluating an IC-wide, end-to-end collection architecture to promote innovation and responsible financial stewardship, and establishing and maintaining an agile and transparent best-practice environment that promotes IC acquisition success.

The Intelligence Advanced Research Projects Activity (IARPA) is an independent activity within the Office of the Director of National Intelligence (ODNI) and is aligned with DDNI/AT.  IARPA invests in high-risk/high-payoff research programs that have the potential to provide our nation with an overwhelming intelligence advantage over future adversaries.  IARPA addresses cross-agency challenges, leverages expertise from across the Community, and works transition strategies and plans with other agency partners. 

Additional Duty Location Info:
1 vacancy - College Park, MD

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  Provide direct office support to the Director of IARPA (D/IARPA) and the Deputy Director of IARPA (DD/IARPA).
  
  
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  Manage and schedule the calendars, control access, prioritize documents, and manage other types of correspondence for action.
  
  
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  Provide oversight for the dissemination of documentation, correspondence, and other communication vehicles, and secure additional information as needed.
  
  
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  Establish controls and develop processes to monitor the dissemination of sensitive information and documentation and apprise leadership regarding pertinent issues impacting the office.
  
  
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  Regulate the timely execution of internal and external taskings, to include preparing for meetings and special events.
  
  
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  Monitor incoming requests for information or comment, memoranda, and reports, prioritize urgent items and identify items of particular interest.
  
  
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  Manage administrative matters, identify appropriate protocols and contacts, and provide resolution and innovative approaches to improve operational practices and procedures.
  
  
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  Prepare for senior-level visitors by ensuring security clearances are available, coordinate VIP parking and building access, and escort visitors as needed.
  
  
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  Recommend operating procedures to improve workflow to ensure consistency and accuracy of methods of operation and professional protocol.
  
  
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  Interact with leadership, customers, and partners throughout the community.
  
  
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  Anticipate the needs of the D/IARPA and DD/IARPA and respond with options for consideration.

QUALIFICATIONS REQUIRED:Knowledge, Skills, and Abilities Required:

• 
  Demonstrated ability to apply executive support concepts, principles, and practices while dealing with a variety of time-sensitive technical and administrative procedures.


• 
  Strong knowledge of administrative standards for correspondence, report formats, and Federal Travel Regulations governing authorizations, entitlements, and allowances; skill in the use of office computer applications for word processing, email, and local data storage/retrieval.


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  Expert ability to translate policies into products, procedures, and implementation processes.


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  Expert ability to manage competing priorities under strict deadlines, while maintaining a high level of confidentiality and attention-to-detail.


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  In-depth knowledge of and experience in protocol procedures for VIP visits and courtesy calls, including the ability to exercise tact and diplomacy in coordinating visits from and greeting senior executives; excellent customer service, organizational, and interpersonal skills, as well as the ability to exercise discretion.


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  Knowledge of the IC and ODNI structure, policies, procedures, member roles and capabilities.

You must be a U.S. citizen to qualify for this position.

You will need to successfully complete a background security investigation before you can be appointed into this position.
HOW YOU WILL BE EVALUATED:

You will be evaluated based upon the narrative responses you provide to each required Knowledge, Skills and Abilities (KSA's).  When describing your knowledge, skills and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.  Your responses should describe the experience; education; and accomplishments which have provided you with the skills and knowledge required for this position.

BENEFITS:You may participate in the Federal Employees Health Benefits program, with costs shared with your employer. More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB.

Life insurance coverage is provided. More info: http://www.usajobs.gov/jobextrainfo.asp#life

Long-Term Care Insurance is offered and carries into your retirement. More info: http://www.usajobs.gov/jobextrainfo.asp#ltci

New employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another agency and covered by CSRS, you may continue in this program. More info: http://www.usajobs.gov/jobextrainfo.asp#retr

You will earn annual vacation leave. More info: http://www.usajobs.gov/jobextrainfo.asp#VACA

You will earn sick leave. More info: http://www.usajobs.gov/jobextrainfo.asp#SKLV

You will be paid for federal holidays that fall within your regularly scheduled tour of duty. More info: http://www.usajobs.gov/jobextrainfo.asp#HOLI

Alternative work schedule options are available.

If you use public transportation, part of your transportation costs may be subsidized. Our human resources office can provide additional information on how this program is run.

You can use Health Care Flexible Spending Accounts for expenses that are tax-deductible, but not reimbursed by any other source, including out-of-pocket expenses and non-covered benefits under their FEHB plans. More Info: http://www.usajobs.gov/jobextrainfo.asp#FSA
OTHER INFORMATION:This job is being filled by an alternative hiring process and is not in the competitive civil service.

You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned.


HOW TO APPLY:

FOR PERMANENT APPLICANTS:

AN INCOMPLETE PACKAGE WILL BE INELIGIBLE FOR FURTHER CONSIDERATION.

A complete application must include the following steps:

a. All applicants must submit a resume. Format is at the discretion of the applicant but must include: full name; address; telephone number and email address where you can be reached.

b. Applicants must provide a detailed supplemental narrative statement addressing each required Knowledge; Skills; and Abilities (KSA).  The narrative should describe the experience; education; and accomplishments which have provided you with the skills and knowledge required for this position.

c. Reference the vacancy number you are applying to in the subject line and on each document submitted.

d. To submit a RESUME AND ATTACHMENTS (See Instructions below on how to submit a Resume and Attachments)

NOTE:  YOU MUST UPLOAD YOUR RESUME AND ATTACHMENTS INTO YOUR ACCOUNT PROFILE PRIOR TO APPLYING ONLINE TO A VACANCY ANNOUNCEMENT

You may call (703)275-3663, ONLY to verify receipt of application package.

For Applicants that do not have a USAJobs account established.

1.      Click, Create an Account

2.      Enter required information

3.      Once completed, Click I agree. Create my account.  Your account profile will appear.

4.      Under Resumes, Choose by clicking either, Build New Resume or Upload New Resume. Once you have built your resume or uploaded your resume, Click Upload Resume.  Your Resume(s) will appear in your account profile.  You can save up to 5 resumes in your account profile.

5.      Click the Welcome Link, found in the upper right corner. This allows you to return to your account profile where you can attach documents.

6.      To attach other documents (examples: TQ's and ECQ's).  Click Saved Documents.

7.      Under Upload Document, Click the drop-down menu, scroll down and Click Other.

8.      Click Browse and attach your documents; you can save up to five documents.

9.      Click Upload, attachments will appear in your account profile.  Now you are ready to apply online.

10.  Go to the vacancy announcement you want to apply for, Click Apply Online.

11.  Select one of your resumes and select one or more of your attachments. 

12.  Click Apply for this position now!

For Applicants that have a USAJobs account established.

1.      Click Sign-In, Sign into your account.

2.      In your account profile, use can an existing resume or upload or build a new resume. You can save up to five resumes in your account profile.

3.      If you use an existing resume, you will be in your account profile to attach documents to your profile. (Skip to step 5)

4.      If you upload or build a new resume, you will have to Click the Welcome Link, found in the upper right corner.  This allows you to return to your account profile where you can attach documents.

5.      To attach other documents (examples: TQ's and ECQ's).  Click Saved Documents.

6.      Under Upload Document, Click the drop-down menu, scroll down and Click Other.

7.      Click Browse and attach your documents; you can save up to five documents in your account profile.

8.      Click Upload, attachments will appear in your account profile.  Now you are ready to apply online.

9.      Go to the vacancy announcement you want to apply for, Click Apply Online.

10.  Select one of your resumes and select one or more of your attachments. 

11.  Click Apply for this position now!

NOTE:  YOU MUST UPLOAD YOUR RESUME AND ATTACHMENTS INTO YOUR ACCOUNT PROFILE PRIOR TO APPLYING ONLINE TO A VACANCY ANNOUNCEMENT

AGENCY CONTACT INFO:

Applicant Inquiry
Phone: 703-275-3663 Agency Information:
ODNI
1234 Business Street
S500A
Washington, DC 20505
US

WHAT TO EXPECT NEXT:

Once your application is received we will conduct an evaluation of your qualifications and determine your ranking.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.  Due to the large number of applications received, applicants will ONLY be contacted if they have been selected for an interview.